Assistant to Heads of School/ Events Coordinator (Internal recruitment)

The Assistant to the Head of School will provide high-level administrative support to the Heads of School, ensuring efficient and effective operations of the Office of the Head of School. 

They will also be responsible for coordinating all school events 

Key Responsibilities: 

Manage the HoS/D-HoS calendars, schedule meetings, appointments, and events, and coordinate travel arrangements

Assist with preparation of reports, presentations, and other documents as requested

Manage confidential and sensitive information with discretion

Assist with record-keeping, inventory management and purchasing as needed especially for school events 

Coordinate special events and projects as directed by the Heads of School

Provide administrative support to the Office of the HoS or D-HoS as needed 

Coordinate all school events including engaging vendors as per approved budgets and specifications 

Educational Requirements: 

Diploma or equivalent

Related Job experience

Prior experience in an administrative or customer service role is preferred

Experience in an international school setting a plus

Additional Skills/ Competencies relevant for the job

Excellent communication and interpersonal skills

Strong organizational and time management abilities

Proficiency in Microsoft Office Suite and other relevant software

Ability to handle multiple tasks simultaneously and prioritize effectively

Knowledge of standard office equipment, such as laminators and printing

machines

Ability to maintain confidentiality and handle sensitive information with

discretion

Positive attitude and strong work ethic

Familiarity with academic processes and procedures a plus