HoD Assistant- Secondary Department (Internal recruitment)

The Academic Department Administrative Assistant will provide administrative support to the department heads and faculty members within the academic department. They will be responsible for managing the office, performing various administrative tasks, and assisting with departmental projects and initiatives.

Key responsibilities:

Manage the office, ensuring a welcoming and organized environment

 Make calls to parents on behalf of the HOD

Assist with scheduling and coordinating departmental meetings, events, and activities

Maintain accurate records and files, both paper and electronic, including faculty files and course materials

Prepare, print and distribute correspondence, reports, and other documents as requested

Assist with budgeting, financial record-keeping, and purchasing as needed

Assist with student registration, scheduling, and other academic processes

Provide support to the faculty on special projects and initiatives

Manage locker keys issuance, repair work and maintaining records of the same

Occasional Duties:

Greeting parents and students at the beginning and end of the school day

Educational Requirements: 

Diploma or equivalent

Related Job experience

Prior experience in an administrative or customer service role is preferred

Experience in an international school setting a plus

Additional Skills/ Competencies relevant for the job

Excellent communication and interpersonal skills

Strong organizational and time management abilities

Proficiency in Microsoft Office Suite and other relevant software

Ability to handle multiple tasks simultaneously and prioritize effectively

Knowledge of standard office equipment, such as laminators and printing

machines

Ability to maintain confidentiality and handle sensitive information with

discretion

Positive attitude and strong work ethic

Familiarity with academic processes and procedures a plus